Cannabis From Seed To Sale

Seed-to-sale Tracking Seed-to-sale Tracking is a rigorous inventory control system that tracks the cultivation, processing, and sales of cannabis and cannabis-infused products to consumers and Get reviews, pricing, and demos on the best seed-to-sale software. Prices starting from $19.99/month. Compare products like BioTrackTHC, MJ Freeway, Canix, and more. Reviews on Windows, web-based, Mac, iOS, and Android systems.

Seed-to-sale Tracking

Seed-to-sale Tracking is a rigorous inventory control system that tracks the cultivation, processing, and sales of cannabis and cannabis-infused products to consumers and Registered Qualifying Patients.

As the Commission continues to implement regulatory changes that were promulgated in January 2021, information contained on these webpages may require updates and/or verification by applicants and licensees in order to maintain compliance. Thank you for your understanding.

All licensed Marijuana Establishments (MEs) and Medical Marijuana Treatment Centers (MTCs) are required to maintain a Seed-to-sale Tracking System.

The Commonwealth of Massachusetts employs Metrc, a web-based marijuana inventory system that uses radio frequency identification technology and serialized plant and package tags to follow marijuana from seed to point of sale.

Guidance for cultivators on how to manage inventory with Metrc.

Are additives required to be entered in Metrc?

No, during cultivation, additives are not required to be tracked in the state’s Seed-to-sale Tracking System, Metrc. Cultivators may input additives into Metrc to track growing processes. A Licensee cannot edit or delete an additive once it has been entered.

How many tags do I need to order for plants and packages?

The number of tags you order is a business decision; however, you are responsible for having a sufficient stock of tags at all times for daily inventory reconciliation and tracking. A Licensee can order a maximum of 5,000 tags per order.

Immature Plants

Can I transfer seeds or clones to another license?

Yes, seeds and clones that are under eight inches can be transferred to a different license. Once a plant is tagged in Metrc, it must remain under that license.

Can I bring in New Genetic Material that is outside of Metrc?

Yes, please contact your Investigator or Compliance Officer.

How does a Licensee add their inventory to Metrc?

Clones are entered as strain-specific immature batches. There is a maximum clone count of 100 clones per batch. The Licensee is required to tag each clone once they are moved to the vegetative stage, usually once clones reach eight inches tall. All clone packages must be strain-specific, and the item name must include clones, for example, Blue Dream Clones.

The Commission strongly recommends Licensees manually enter their inventory into the state’s Seed-to-sale Tracking System. If a Licensee chooses to upload their inventory through their third-party API, they must ensure the figures entered reflect accurate inventory.

If a Licensee chooses this route, the Commission recommends that the Licensee create a master spreadsheet of inventory to keep on file.

How are seeds entered in Metrc?

Harvested seeds: Once seeds are harvested, they must be tracked. Each harvested seed packet cannot contain more than 50 seeds.

Immature seeds : Strain-specific immature seeds will be counted and entered into Metrc unless they are in the process of being planted. Retail licenses can store seed packages as count-based for internal use.

Transferring seeds : When transferring to a retailer, the seeds are physically put into seed lots of six for sale. Licensees may put multiple packets of six under one Metrc tag.

How does a facility track the chain of custody for clones and seeds?

Strain-specific clone and seed packages are transferred using a transfer manifest in Metrc. The Licensee will select the tab “create plantings” from each of the strain-specific package tags. This will create a new strain-specific immature planting. The same “create plantings” tab is available under both the vegetative and flowering tabs for seeds or cuttings generated from tagged plants.

How do I enter strain-specific immature batches if I do not know what the strain is?

A Licensee is required to enter the strain name.

Flowering Plants

If a Licensee enters the incorrect wet weight for a plant, are they required to destroy their harvest batch?

No, a Licensee that enters the incorrect wet weight for a plant is not required to destroy the harvest. Licensees have 48 hours after the entry to contact Metrc Support to request a correction. If not corrected within 48 hours, Licensees should complete an incident report and document a plan of correction. Licensees are not allowed to average the wet weights of plants in their harvest batches.

When plants are entered in Metrc, should they be weighed individually or in bulk and then averaged?

Plants must be weighed individually when entered in Metrc. Licensees are not allowed to average weights of plants.

How does a Licensee make its test packages?

For cured and dried flower, test packages are made from each strain-specific post-harvest batch after trimming and drying. Post-harvest batches are limited to 15 pounds of dry weight flower, shake, or trim.

For wet processing, test packages are made from each strain-specific post-harvest batch. Post-harvest batches are limited to 15 pounds and must be tested for pesticides.

When making a test sample, all associated package tags must be selected in the creation of the Metrc test sample package.

How should waste be tracked in Metrc?

Waste should be reported in Metrc either by room or by plant tag. A Licensee may have multiple entries of waste, but all waste must be accounted for by the end of the business day.

Can a Licensee wait to create their harvest batch until the entire strain is harvested, which might take several days?

No, at the end of day physical inventory must match Metrc. For example, if a Licensee is harvesting a strain that takes two days to complete, the Licensees would create a batch each day for what is harvested.

Is it a requirement that Licensees enter the strain name as the harvest batch name?

Yes, Licensees should include the strain name and date of harvest in the harvest batch name.

Is there a maximum amount of plants in a harvest batch?

No, there is no maximum amount of plants in a harvest batch. Any product harvested throughout the day must match the end-of-day inventory in Metrc.

Post-harvest batches, i.e., cured and dried flower, are limited to 15 pounds per batch.

Guidance for product manufacturers on how to manage inventory with Metrc.

During the product manufacturing stages, when is it required to assign a production batch number?

If a product is physically or chemically altered, a new production batch number must be assigned.

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Whenever a new product is created for the purpose of selling to the general public, or for the purpose of adding to a product which will be sold to the general public, that product must be tracked in Metrc.

When does the separation of Medical versus Adult Use products occur?

If potency levels allow the product to be sold to either medical patients or adult consumers, the separation must be demonstrated at the point of sale.

Are additives required to be entered into Metrc?

Yes, product manufacturing additives, including THC and CBD potency, serving size, and ingredients, are required.

The Commission will allow for a transition period for compliance. Additional information will be provided through the issuance of a bulletin.

Is there a limit to how much product can be assigned to a Metrc tag ?

Yes, no more than three liftable containers, each not heavier than 50 pounds, per Metrc tag. Once assigned a Metrc tag, these containers cannot be separated. We strongly suggest keeping all inventory in one contained location for the purpose of inventory tracking.

Additionally, multiple containers containing one package (termed 1 lot) must travel together. For example, if one container is needed in product manufacturing, then the other two must go with it.

If lots are separated, either within or outside a facility and are assigned to one tag, Licensees will be in violation of the Commission’s Seed-to-sale Tracking guidance.

This section provides guidance to retailers on how to manage inventory with Metrc.

When does the separation of Medical versus Adult Use products occur?

If during production the potency of the product exceeds the allowable limit for adult use, the product must be separated at that stage. If potency levels allow the product to be sold to either medical patients or adult consumers, the separation must be demonstrated at the point of sale.

All sales must be recorded under the appropriate license in Metrc. This ensures that medical patients remain exempt from paying sales’ tax on products, and appropriate sales data is aggregated under the applicable license.

How should display products be tracked in Metrc?

Display products should have their own separate Metrc package tag, created from the parent package.

These tags can be kept in a contained location in a secured area. Display products do not require tags to be physically displayed on the product. Once the product is wasted, this package tag will also allow transportation of this product to a processor for disposal, if the waste disposal process does not occur at the retail.

How do retailers enter their sales into Metrc?

Retailers can utilize an API, CSV file, or manual upload. Retails should contact their point of sale provider for the functionality.

How does an MTC perform a patient return or exchange in Metrc?

Any patient return cannot be resold and must be wasted.

A new package tag is created with the item category name “waste – concentrate” or “waste – flower.” Creating this category requires Commission approval. Contact the Commission in this situation.

A new waste log feature is in development for accepting and wasting returned products. Once this feature is complete, further industry guidance may be released in the form of a Metrc bulletin.

How do I perform home delivery to Registered Qualifying Patients?

Delivery to Registered Qualifying Patients may be tracked using the sales delivery feature. At this time, the sales delivery feature is currently activated for Medical Use Licensees only.

Can a Licensee sell seeds and clones?

Commission regulations allow for the ability to sell seeds and clones; however, guidance on testing, packaging, and clone limits are to be developed.

Can Licensees list multiple occupants on a manifest?

Yes, include the names and badge or registration card number of all registered agents transporting products on the manifest. All occupants must be entered in the space provided, separated with either a comma or slash. Licensees must include the travel route. If changing drivers in route, identify the location of the change in the planned route section.

When a Licensee is transferring product to another Licensee, what transfer type do they select on the manifest?

If the Licensees are not affiliated through licensure, then it will be an “unaffiliated transfer.”

When a Licensee does an affiliated transfer within the same facility, does there need to be a physical paper manifest?

No, if the movement is within the same physical space a paper manifest is not necessary. Any movement between separate physical locations requires a paper manifest.

Can a Licensee send whole wet plants to another Licensee to dry, cure and package into bud and trim packages and test on their behalf?

No, cultivators cannot send wet plants to another Licensee to dry. However, cultivators may send wet plant material that has been tested in accordance with the Commission testing protocol, to another facility for extractions.

Additional information will be provided through the issuance of a bulletin.

How do we create sample packages?

All sample packages should have an assigned package tag; specific name denoting it is a sample or research and development (R&D) item (e.g., “R&D: UniqueName”); and proper testing status prior to transfer. Samples and R&D packages cannot be sold.

How do retailers edit their sales if their file was uploaded twice, sold from the incorrect package ID, or need to delete a sale if receipt based?

The retailer will be required to void or edit each receipt number individually upon notification of the issue and reconcile the void in Metrc and point-of-sale system within 24 hours.

Can retailers create gift box package tags?

No, retailers are not allowed to create gift box package tags.

Can a Licensee transfer or receive a product that has not been tested?

No, a Licensee may only transfer cannabis products that have test results. This requirement includes transfers between licenses.

Seed-to-Sale Software

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Seed-to-Sale Software Buyer’s Guide

The cannabis industry is continuing to grow with each coming year. As of the start of 2022, there are eighteen states (and the District of Columbia) that consider marijuana to be fully legal, with more offering medicinal options. As such, growers and cultivators are finding ways to produce a product as efficiently as possible, maintain state regulations, and turn a profit.

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Whether you’re a cultivator, packager, or retailer, you’ll want to track every gram of the product and all related costs from seed to sale. Seed to sale software helps cultivators, manufacturers, processors, and even retailers become as legitimate of an operation as any other pharmaceutical manufacturer and distributor.

We’ll be able to touch base on the following topics:

What Is Seed to Sale Software?

Seed-to-sale software (also known as cannabis software or marijuana software) seeks to manage your entire cannabis cultivation operation. From simple compliance monitoring and dispensary POS (point-of-sale) functionality to predictive analytics, seed to sale software ensures you operate every facet of your licensed cannabis business the way it should.

Given strict regulations in the cannabis industry, players in the market found it difficult to find companies to process the plant (either companies that trimmed a plant to sellable product, or broke down the plant into a good such as CBD or a THC-based product such as an edible), vendors for seeds or needed equipment, or even clients to sell their product to. Because of that, marijuana cultivators will have vertical integration, where they manage every aspect of the supply chain, so all aspects of seed to sale (manufacturing, distribution, and retail) are covered. Seed to sale software will do that; help you out from planting the seed to selling the finished product.

Of course, seed to sale software can manage the entirety of your supply chain process as well as assisting you in one area of seed to sale, such as the manufacturing. Companies looking to integrate the seed to sale process with back-office accounting and inventory control may want to consider a fully integrated cannabis ERP software.

BioTrackTHC has an inventory module specifically catered to the industry, allowing you to categorize your product as needed and assign the units desired.

Features of Seed-to-Sale Software

Feature Description
Cultivation Tracking Monitor and automate your grow performance. Monitor any waste that is generated and account for potential errors in weight with moisture loss. Find inefficiencies in your operation by better tracking time and labor costs. Log notes about strains to keep a close eye on genealogy and potency.
Compliance Management State regulators want to monitor every step in the supply chain including where it was planted, harvested, processed, and sold. Strict traceability is a must. Compliance functionalities in seed to sale software will go over plant and product procedures to ensure compliance. They will also automatically report any compliance data to the state while ensuring reports are created in a compliance-friendly manner.
Processing and Manufacturing Optimize future product yield by keeping a close watch on your nutritional cycle via watering, lighting, and adding pesticides. Analyze the volume of your harvest to help predict and optimize future yields.
Inventory Management Convert multiple products into final goods. Keep track of both raw materials and finished goods. Ensure your inventory can be audited and ensure proper weight and dosage has been recorded. If inventory levels run low, ensure purchase orders can be sent at the right time to avoid shortages.
Supply Chain Management Track transportation manifests that keeps strict note of the cargo for any regulatory review.
Dispensary POS Process sales through in-person transactions, online ordering, and more. Store customer profiles with patient ID’s and any referrals. Monitor the frequency of visits and purchase history. Provides discount and loyalty programs. Establish purchase order limits to comply with state law.

Benefits of Seed-to-Sale Software

Some of the top benefits of seed to sale software include:

Custom Workflows

Different plant by-products will include varying weights and vary in product quality. Ensure you have multiple data collection points to check in on your product during the cultivation process.

Ensure Compliance With Laws and Safety Measures

In order to ensure states and municipalities are receiving the information they need and that your business is paying any taxes and fees necessary, seed to sale software will ensure you are maintaining compliance.

One solution, MJ Freeway, provides customer status capabilities which evaluates any prescriptions needed to complete transactions. It also keeps a record of purchases for proper reporting to remain in compliance with any local or state laws.

The patient record status in MJ Freeway.

Avoid fines and stay legal

Given strict regulations in the production of cannabis, you’ll want to ensure your workers are staying on course and not committing any senseless infractions that could lead to unnecessary legal trouble. The product will need to be handled with as much care as any other pharmaceutical, and thus comply with as much scrutiny and traceability throughout the production process.

Proper conversions

Cannabis can be manufactured/produced into a number of final products ranging from oil to an edible product. As such, you’ll need to monitor appropriate conversion rates and calculations to ensure you’re not losing out on any valuable product.

Ensure proper nutrition

Plants of all shapes and sizes will need proper nutrients and pesticides to ensure they are growing and on schedule. They will also need a strict diet of water and sunlight. Seed to sale software will allow easy logging of when these nutrients have been given to a select crop of plants.

What Does Your Business Need?

Depending on the size of your business, you may have differing needs than other businesses within the industry:

Start-ups and Small Businesses

At its core, seed to sale systems have a primary focus to ensure compliance. While some software solutions may work great when you are small, and industry-neutral software options may be able to handle your manufacturing, distribution, inventory, etc., businesses starting out will want to look at finding a software vendor that has experience implementing their solution for a cannabis-based company. Otherwise, you will find yourself falling behind the competition and eager to go back on the market for software.

Mid-sized Operations

As your client base grows and your employee count starts to rise, you’ll need to consider having a solution that is scalable. Companies of this size need to determine where they land in the seed to sale process: Are they primarily a cultivator? Do they handle processing and manufacturing? Are they a dispensary dealing with point-of-sale issues? Even if your company is a combination, focusing on your more successful areas and ensuring the primary cannabis ERP solution you use can handle your

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Large Enterprises

Larger operations will handle vertical operations and manage a true seed to sale process from cannabis cultivation, to processing, to distribution, and to sale. As such, they’ll require the use of a cannabis ERP solution that can provide them with the full suite of supply chain management, manufacturing management, and accounting.

Localized Compliance with Seed-to-Sale Software

States that have full legalization of marijuana such as California and Colorado use compliance tracking software solutions specific to the seed to sale industry, such as Metrc. Metrc ensures compliance with specific states’ regulations that govern the growth, distribution, processing, and overall sale tracking of cannabis products.

Metrc can keep a close watch at transfers coming in and out of a business. This is used to ensure regulatory compliance needs are kept up with, such as a strict record of who is driving a shipment, their vehicle info, how many stops they made, and how much cargo they had on board.

Metrc showing outgoing transfers.

Objectives of Metrc
  • Safety and Regulation
  • Central Monitoring
  • Data Analysis
  • Privacy Between Businesses
  • Online Tracking Network

Metrc itself operates as a regulatory cannabis inventory accounting software used by the Marijuana Enforcement Division, which is an arm of the Colorado Department of Revenue to manage the enforcement of marijuana laws. It’s expanded to be a solution available for anyone in need of monitoring cannabis production from seed to sale.

This chart from Marijuana Business Daily shows the current states that have awarded a seed to sale contract and the respective solution they decided on.

Metrc is utilized by 16 states for their marijuana compliance tracking. Other software solutions such as BioTrack from Helix Technoloies, Leaf Data Systems, Agrisoft from Kind Financial. Businesses who use the same software as their state’s enforcement division can be assured that their business can be covered by any audits that may be conducted by their state’s enforcement division.

Canadian Compliance

Medical cannabis has been legalized in Canada since the early 2000s under the ACMPR, which stands for the Access to Cannabis for Medicinal Purposes Regulations. These rules govern the use and authorization of medical marijuana across Canada.

The recent passage of the Cannabis Act in Canada should result in a spike of companies flooding the market to sell recreational marijuana, which means more companies will require compliance capabilities.

Software options such as Ample Organics allow you to track and report directly within the program to stay in line with any reporting requirements set forth by the Cannabis Act and ACMPR.

Is QuickBooks a Seed to Sale Software?

QuickBooks will suffice to handle most small business accounting. However, growing businesses in the marijuana industry will realize that QuickBooks is not a long-term fit for the unique challenges in accounting for a scheduled drug. It also may not track your operations as efficiently as you like.

Some seed to sale software may provide you with the needed manufacturing and supply chain functionalities, but lack the accounting needed to become a “fully integrated option”. These type of seed to sale software options may suggest the use of entry-level packages such as QuickBooks Pro or Sage 50c.

The most important question you’ll want to ask about the software you’re considering is, “Will my financials be covered?” If so, you’re looking at an ERP. If not, the software vendor can typically recommend the accounting solution that will work best with (or alongside) their software.

Technology Trends Managed By Seed-to-Sale Software

  • Rapidly growing industry. The legal marijuana industry can include anything from hemp products, THC baked goods, CBD oils, or the flower plant itself. The industry has grown to $10.4 billion in the US in 2018 and employs more than 250,000 people.
  • Vertical Integration. This level of involvement occurs when the supply chain of a company is owned by that company. In the cannabis industry, the combination of complex regulatory issues prompts cannabis businesses to establish vertical value chains. This means cultivators may also look into opening up dispensaries or adult-use venues, so their product can go from farm, to cultivation, to processing, and to sale.
  • Specialty accounting professionals. As the cannabis industry continues to grow, accountants are learning how to properly work in this line of business and ensure companies are receiving whatever tax breaks possible. Entire firms are being created with the sole purpose of handling marijuana-based businesses.

Pain Points

  • Almost half (47.4%) of hemp cultivators see “finding processors” as their biggest challenge. Prior to the 2018 Farm Bill being signed, cultivators of hemp and other marijuana products found the biggest business challenges that had a direct impact on their operations were finding processors, a lack of banking services, and finding seeds or clones. However, with the passage of the Farm Bill, investment capital and low-interest loans have been made available to cultivators. It also lets growers ship their crop across state lines to a location that may have a larger pool of licensed processors.
  • There’s a real potential for higher taxes. Given marijuana’s illegal status under federal law, the IRS says that no deduction or credit will be allowed for businesses who incur expenses in relation to trafficking in controlled substances prohibited by federal law. The normal tax breaks and incentives businesses receive will be disallowed, which means most cannabis-related business will pay more taxes then if they had been able to deduct the expenses they incurred in the normal course of business.

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